Integrated School Management Systems

School Business Solutions

PaySchools Central

Charging fees and accepting payments isn’t just a necessary part of operating a school — it’s a complicated one. Between communicating with parents, managing the money, and keeping accurate records, there’s a lot to think about. PaySchools Central gives your school a simple, secure solution for handling every single transaction! From lunch accounts to school activities and everything in between, you now have the option of using one system for charging fees and accepting payments — saving your staff time and increasing accuracy. PaySchools Central makes handling money easier, too: You no longer have to worry about recording payments, reconciling accounts, or having cash stolen. PaySchools Central even lets you send messages to parents from inside the system, saving time and cutting down on miscommunications.

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PaySchools has been our “go to” electronic payment firm for all District needs. PaySchools successfully collaborated with our technology department, district bookkeepers from elementary, middle and high schools, finance departments and senior management to design and implement the district’s first online electronic payment system, PayForIt.net. This system enabled the district to accept credit card payments for payments of all student fees. The system was so successful that we have now moved our student lunch payments to PaySchools. – Greg, District Contracting Officer

PayForIt.net

PayForIt.net (PFI) is a secure, web-based system which simplifies payment, collection, and balancing of funds for school districts. PFI is an enterprise solution supporting food service, fees, activities, fund raisers, after school programs, and registrations across your district. It enables parents to pay fees and fund their accounts quickly and easily online. Parents can also opt into and manage email reminders about their students’ accounts. As an added bonus, PFI has a mobile app that allows parents to fund their students’ lunch accounts, view account balances, and view their students’ cafeteria purchases within the last 30 days.

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PaySchools successfully collaborated with our technology department, district bookkeepers from elementary, middle and high schools, finance departments, and senior management to design and implement the district’s first online electronic payment system, PayForIt.net. – Greg, District Contracting Officer

PASS: Pay At School System

PASS, the Pay At School System, provides the ability to support face-to-face transactions in-district, for any student from any school. It helps schools collects cash, check, and credit card payments (PCI compliant) for face-to-face transactions, including non-student-associated transactions like clubs and donations. With PASS, your district has the ability to look up student information, read necessary notes, view required fees, and process payments – all while speaking with a parent face-to-face. Because PASS interacts seamlessly with PaySchools Central, any fees paid in-person are also automatically reflected online. This gives our districts the ability to accept any payment, anytime, anywhere.

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PaySchools helped us implement an online payment system for our summer school classes by creating a summer school “school”, allowing parents to go in and select and pay for summer classes. – Cyndi, Controller

Local Level Events

Local Level™ offers an online ticketing, sales, and event registration solution for schools. Replace paper forms, cash, and checks with an easy-to-use online payment and data collection service with customizable forms that can be ready to publish in a matter of minutes. Local Level™ allows schools to offer reserved and general-admission ticketed events to students and members of the public. Event organizers can utilize unique QR codes to scan tickets and track attendance, download all collected data to Excel for flexible filtering and sorting, and have access to instantly available, detailed sales reports. Start selling tickets and managing payment collection online for your school events today.

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Local Level™ has been a great partner in helping us streamline the collection of information and online payments for challenging extracurricular activities. This partnership has led to additional protection of district staff and financial assets, while also focusing on increased convenience for our parents and students. This partnership has been a win–win for our district. – Andrew G. Treasurer/CFO

SPS EZpay

Information Design, the parent of SPS EZpay™, was founded in 1993 as a technical consulting and application development firm specializing in the areas of IBM and Microsoft technologies. Due to their excellent reputation for advanced technical knowledge and a track record of satisfied clients, they were asked to assist several districts with the development of an online student payment portal. These districts had found that while there were many online pre-payment systems, they were typically just a module off the lunch system or the SMS system, and districts wanted an application that they could control. The result is SPS EZpay. SPS EZpay is designed for districts to not simply take in revenue via the web but do so in a way that is fully integrated into the district’s lunch, SMS, adult education, and revenue accounting systems. In addition, we understand that districts are in the business of educating students, and may not have the resources to properly implement the leading-edge technologies we provide. That is why we offer on-site implementation support at no extra cost to our member districts. We are proud of the number of districts that have placed their trust in us and we are enthusiastic about the opportunity to continue earning their trust every day through superior products, outstanding technical support, and a commitment to our partnerships with them. We also appreciate the growing number of SMS and child nutrition vendors that are partnered with SPS EZpay. Through working with us, they demonstrate recognition of the strategic needs of districts and a desire to help meet those needs. We are an Ohio-based company that understands what is critical and unique to the success of school districts, and we provide it each and every day!

PaySchools’ products have been a fixture in our district for the past 15 years. In that time, we have appreciated the fact that PaySchools is customer service driven. They show that through observing and listening to their customers’ needs, and then following through in their product innovation. – Roger – Accounting

Nutrition Services

QuikLunch

QuikLunch is our easy-to-use point-of-sale (POS) application. This solution was designed for cafeterias to quickly and easily accept payments while integrating with your SIS and other district software. QuikLunch is run on a web-based cloud computing platform, and provides complete centralized management of your district’s POS.

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We have found PaySchools to be very helpful as we worked through many of the challenges of establishing a new online payment product. PaySchools assisted us with setting up our fees, special reports and family account statements, so we can easily maintain the system on our own.
Cyndi, Controller

QuikApps Meal Status Application Management

QuikApps is a free or reduced-cost meal application tracking system, powered by PaySchools. This system provides an efficient way to process multi-family meal applications. Fully integrated with QuikLunch, QuikApps allows applications to be entered from the central district office, or from individual sites.

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PaySchools worked with our district summer school program to design and implement a summer school enrollment, tracking and payment system. This system provides a complete catalog of course offerings and allows students to enroll online. The system tracks availability of courses and provides a real-time view of student enrollment and class availability. This gives our staff the ability to manage the entire enrollment process electronically. – Greg, District Contracting Officer

Cafeteria Hardware

When it comes to your school’s Nutrition Services Department, cafeteria payment collection is no small task. It takes several hardware components and software modules working together to get the job done efficiently and accurately. For this reason, PaySchools developed a single-source solution to seamlessly handle all your school’s hardware and software needs.

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PaySchools’ products have been a fixture in our district for the past 15 years. In that time, we have appreciated the fact that they’re customer service driven. They show that through observing and listening to their customers’ needs, and then following through in their product innovation. – Tony, Nutrition Services Director

Time Clock

The PaySchools Time Clock module is a browser-based time-in / time-out time clock used by school personnel. It is a simple solution for district payroll and record management. Using a centralized database, Time Clock administrators are able to enter and manage time-based data, including payroll, job codes, and days off for an entire district, from anywhere in the district.

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PaySchools’ products have been a fixture in our district for the past 15 years. In that time, we have appreciated the fact that they’re customer service driven. They show that through observing and listening to their customers’ needs, and then following through in their product innovation. – Tony, Nutrition Services Director

Integrated Online Forms

Forms

Forms by PaySchools is a centralized, encrypted database that securely integrates with your current student information system. Parents and students can enter data directly and easily, which reduces or eliminates errors. Administrators, teachers, coaches, and support staff can access customizable forms and organize student data — anywhere, anytime. Parents and students enjoy easy enrollment, class registration, and more! School personnel can create custom forms for applications, enrollments, registrations, permissions, and payments. Parents can respond to teacher requests anywhere, anytime. Save time, paper, and printing costs. Organize and facilitate payments with ease with Forms by PaySchools.

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PaySchools’ products have been a fixture in our district for the past 15 years. In that time, we have appreciated the fact that they’re customer service driven. They show that through observing and listening to their customers’ needs, and then following through in their product innovation. – Roger – Accounting

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